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utuwrk turns every hire and every departure into cards, each with one owning department, done in order. When one finishes, the next owner is told. When one runs late, someone above them hears about it.
Why utuwrk
HR, IT, Facilities, Safety and the manager each know their part. What goes wrong is the moment between parts, when one person finishes and the next one doesn't know.
Today
With utuwrk
How it works
A start date or a last day is all utuwrk needs. It lays out every card from your template, counts each deadline from that day, and opens each card only when what it waits on is done.
Every task belongs to one department, with an assignee, a backup and a deadline counted from the start date. Any other department it needs signs off before it's done.
Dependencies are enforced, not suggested. A card that waits on another can't start early, and it says what it's waiting on.
When a card opens, its owner hears, in the app and by email: at once, as a digest, or urgent only. Away? Your backup hears instead.
A late card reminds its owner, then tells the department head, then HR. It never quietly hands the work to someone else.
Starters for hires and departures, tailored at setup. Cards drop in or out by employee type, site, or a manager's answer.
Settings cascade from your defaults to each company and site. Leave one blank and it inherits, and says from where.
Offboarding
Departures run on the same cards, the same order and the same audit log, and go faster where it matters: the access that has to be off before they reach the door.
An involuntary departure's access cards are time-critical. Their notices go out at once, and a late one goes straight to the managers and HR.
The laptop serial and badge recorded at onboarding fill in the offboarding's collect cards. A mismatch is shown, never hidden.
Final pay deadlines for every state and DC, the COBRA notice and the I-9's third business day, written into the starter templates.
An inventory, a handover note per area, sessions held, and the manager's review before final payroll goes in.
HR and the manager hear 30 days before a temp's contract ends: convert, extend, or start the offboarding from the same page.
An offboarding always starts, whatever your plan or headcount. Taking access away is the half that can't wait.
Audit and compliance
Each change to a card is written to the audit log in the same step as the change itself. The log only grows. Private values, like an I-9 reference, are encrypted field by field and never written into it.
Pricing
One price a month for your organisation, set by how many people you manage. Not seats, and not hires a month.
$0/month
Trying it on a small team.
$49/month
One office, hiring steadily.
$99/month
Several sites, several admins.
$199/month
The whole organisation.
On every plan: offboardings are never refused, and your audit log, employees and work history can be exported any time, including for 30 days after you cancel.
Built properly
Questions
No. It coordinates the work around a hire or a departure and keeps the record of who did what. Your HRIS and payroll stay where they are; a card can link to them.
Organisations of roughly 25 to 500 people, often across several sites, who run onboarding today on email, spreadsheets and one person's memory.
One sitting. The setup wizard asks about your sites and departments, takes your people pasted or uploaded as a list, sets who does each department's cards, tailors the starter templates from a few questions, and starts your first onboarding.
Yes. Copy a starter or one from the library (including healthcare and defense contractor ones), edit it as a list or on a map, and preview it as a particular kind of hire. Work already under way stays on the version it started with until you move it.
Not yet. utuwrk is for the people doing the work: HR, IT, Facilities, Safety, managers and compliance.
You have 30 days after cancelling to export everything: the audit log, employees, work history and templates. You can export the same things any day before that, too.
Invite only
Tell us roughly how many people you have and across how many sites, and we'll walk you through a hire and a departure on utuwrk, then set your organisation up.
Already set up? Sign in to utuwrk